Please complete forms for a booth contract, institutional membership, showcase or advertising electronically. Forms that are handwritten can lead to serious errors in our published information.
Please download and complete electronically each of the documents below that you wish to submit.
Exhibitors must book their rooms online, through DePrez Travel in real-time inventory. You will know as you reserve which hotel you will be confirmed at, and you will receive immediate confirmation emailed to the address you provide.
To reserve your room, please go to: and follow the easy online process.
Although reservations must be made online, DePrez Travel is happy to answer any questions during their office hours of Monday-Friday, 8:00AM to 5:30PM EST.
Phone: (Toll Free) 1.877.478.2111 • Fax: 1.585.442.8934
Welcome to the Exhibitors Section of the NYSSMA Website! Here you will find information about exhibiting at our summer conference in Albany and our winter conference in Rochester, Institutional Membership in NYSSMA and our winter conference showcases.
Our winter conference has been held in Rochester, NY for the past 20 years and utilizes the Joseph A. Florenano Rochester Riverside Convention Center and the four adjoining hotels (Hyatt, Radisson, Holiday Inn Downtown and Hilton Garden).. Our All-State concert is held at the Eastman Theatre. We typically have up to 160 booths in the convention center that represent all phases of music education as well as many colleges from all over the country. The conference draws up to 2000 music educators (in-service, retired and collegiate), 890 All-State high school students (juniors & seniors), 2000+ music parents and several hundred members of groups performing at the conference. Exhibitor registration for the winter conference, including showcase applications, begins in February. The winter conference always begins on the Thursday following Thanksgiving Day (i.e.. 1 week later). The exhibits are open all day on Friday and until 3:30 p.m. on Saturday.
Our summer conference is currently held in Albany, NY in mid-August. It is co-sponsored by the New York Chapters of the ACDA, ASTA, NYSBDA, NYSCAME as well as NYSSMA. The conference is held at the Hilton Albany hotel downtown. It is a more low-key event, generally drawing about 400 people as well as two ACDA sponsored children’s honor choirs. Exhibits are tables, rather than booths with approximately 20 – 30 tables. Information will be available in mid spring.
Advertising is also available in the winter conference program as well as in the annual NYSSMA Directory (spring).
For information regarding conference/directory ads or any other exhibitor questions, please contact the NYSSMA office at 516.997.7200.